Administrative Coordinator I

Job Locations US-CA-Vallejo
Requisition ID
2022-9216
Position Type
Full-Time
Schedule Shift
Day
Hours Per Week
38
Travel
None
Category
Administration
FLSA Status
Non-Exempt

Overview

The Administrative Coordinator supports the Master of Science in the Medical Health Sciences program (MSMHS), a one-year program within the College of Osteopathic Medicine (TUCOM). This involves support of approximately 25 faculty members, a few MSMHS staff members, and approximately 70 students. The position is often the initial point of contact for the program from both within and outside of the MSMHS program. The administrative coordinator will need to organize, prioritize, and follow up on multiple issues important to the generation, delivery, assessment, and recording of the MSMHS curriculum. Duties may include assignments of a sensitive and/or confidential nature as specified by the department program director. The position requires organization, initiative, and appropriate judgement in a number of different situations that can involve interactions with faculty, staff, and students. Responsibilities may change as the program grows and will be clearly defined by the program director.

Responsibilities

  • Assisting with the admissions process
  • Proctoring examinations
  • Assist with orientation
  • Organizing graduation
  • Assisting students enroll in the MSMHS program
  • Creating and organizing purchase requisitions
  • Creating and organizing social events for students
  • Help with curriculum organization (setting up Canvas, room reservations, organizing various curricular activities)
  • Organizing video recordings throughout the academic year
  • Creating and maintaining inventories
  • Manage classroom technologies for diverse learning activities

Qualifications

  • Strong computer skills
  • Proficiency with Microsoft Office (Excel, Teams, Outlook, Word, PowerPoint)
  • Ability to use server-based systems for sharing information such as Microsoft SharePoint
  • Experience learning the basics of new software programs: (for example: Zoom, Canvas, Examsoft, Intedashboard or similar applications)
  • Experience working with a diverse population of students, faculty and staff
  • High school diploma or equivalent certification or job-related experience demonstrating the knowledge, skills, and duties required of the position.

 

CORE COMPETENCIES: identify the behavior an employee is expected to demonstrate.

 

  • Strong interpersonal skills and the enthusiasm and motivation to contribute to the growth and development of students in the MSMHS program.
  • Detail-oriented, with the ability to provide efficient and accurate administrative assistance.
  • Proficiency in event planning.
  • Proficiency in Microsoft Office programs and database management.
  • Ability to learn new technologies, be self-motivated and problem solve to meet targeted goals.
  • Ability to work as part of a team, with the college, university, and other stakeholders.
  • Strong oral and written communication skills.
  • Strong time management and organizational skills.
  • Ability to multi-task and prioritize workload.
  • Knowledge and adherence to policies and procedures of Touro University California.
  • Cultural competency and the ability to work effectively with diverse individuals.
  • Experience utilizing common communication technologies and services (email (Outlook), including development of list serves, voicemail, phone and video conferencing. etc.).
  • Capacity to master new educational and university software

Maximum Salary

USD $52,000.00/Yr.

Minimum Salary

USD $41,600.00/Yr.

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