Administrative Coordinator

The Administrative Coordinator supports the Master of Science in the Medical Health Sciences program (MSMHS), a one-year program within the College of Osteopathic Medicine (TUCOM). This involves support of approximately 25 faculty members, a few MSMHS staff members, and approximately 70 students. A main focus of this position will be to help coordinate academic support efforts. The administrative coordinator will need to organize, prioritize, and follow up on multiple issues important to the generation, delivery, assessment, and recording of the MSMHS curriculum. Duties may include assignments of a sensitive and/or confidential nature as specified by the department program director. The position requires organization, initiative, and appropriate judgement in a number of different situations that can involve interactions with faculty, staff, and students. Responsibilities may change as the program grows and will be clearly defined by the program director.

• Assist the program director, the assistant program director, and the student success coordinator administer academic support programs for students during the academic year.
• Proctoring examinations
• Assisting with graduation and orientation
• Assisting students enroll in the MSMHS program
• Creating and organizing social events for students
• Help with curriculum organization (setting up Canvas, room reservations, organizing various curricular activities)
• Manage classroom technologies for diverse learning activities

SUPERVISORY RESPONSIBILITIES (if applicable): should reflect who the employee is supervising and what the expectations are.

• Strong computer skills
• Proficiency with Microsoft Office (Excel, Teams, Outlook, Word, PowerPoint)
• Ability to use server-based systems for sharing information such as Microsoft SharePoint
• Experience learning the basics of new software programs: (for example: Zoom, Canvas, Examsoft, Intedashboard or similar applications)
• Experience working with a diverse population of students, faculty and staff
• Teaching or tutoring experience is desired.
• College Degree – BA or BS preferred.

CORE COMPETENCIES: identify the behavior an employee is expected to demonstrate.

• Strong interpersonal skills and the enthusiasm and motivation to contribute to the growth and development of students in the MSMHS program.
• Detail-oriented, with the ability to provide efficient and accurate administrative assistance.
• Proficiency in Microsoft Office programs and database management.
• Ability to learn new technologies, be self-motivated and problem solve to meet targeted goals.
• Ability to work as part of a team, with the college, university, and other stakeholders.
• Strong oral and written communication skills.
• Strong time management and organizational skills.
• Ability to multi-task and prioritize workload.
• Knowledge and adherence to policies and procedures of Touro University California.
• Cultural competency and the ability to work effectively with diverse individuals.
• Ability to work well with a diverse population of students with difference learning styles
• Experience utilizing common communication technologies and services (email (Outlook), including development of list serves, voicemail, phone and video conferencing. etc.).
• Capacity to master new educational and university software.
• Ability to understand student academic needs and to effectively communicate different solutions