Accounts Payable Agent

Job Locations US-CA-Vallejo
Requisition ID
2022-9204
Position Type
Full-Time
Schedule Shift
Day
Hours Per Week
38
Travel
None
Category
Finance
FLSA Status
Non-Exempt

Overview

Accounts Payable Agent completes payments and controls expenses by receiving, processing, verifying, reconciling, and paying invoices.

Responsibilities

 

  • Receive invoices, match purchase orders with invoices, and verify account codes.
  • Verify that all invoices have appropriate supporting documentation and approval prior to payment.
  • Prepare, enter, and post invoices to Banner and Unimarket accounting and procurement software.
  • Print checks and attach supporting documentation for manager review.
  • Notify end users regarding any problems with invoices.
  • Research past due invoices and resolve invoice discrepancies and other vendor issues.
  • Maintain vendor files and payments to ensure payments are current.
  • Audit and process travel and expense reimbursements.
  • Interact with creditors and/or vendors and reconcile Accounts Payable transactions.
  • Collaborate with Touro College personnel. · Review weekly A/P Aging report.
  • Assist in Form 1099 preparation and year-end Accounts Payable accruals.
  • Prepare ACH vendor payments via accounting software download files/bank upload files.

 

SUPERVISORY RESPONSIBILITIES (if applicable): should reflect who the employee is supervising and what the expectations are.

 

None

Qualifications

 

  • Three to five years of Accounts Payable experience
  • One year college or technical school or equivalent certification or job related experience demonstrating the knowledge, skills, and duties required of the position.
  • Ability to type 50 WPM and to operate standard office equipment (desktop computer, printers, photocopiers, fax, scanner, etc.).
  • Proficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint) and in basic web-page construction and management.
  • Experience utilizing common communication technologies and services (email (Outlook), including voicemail, phone and etc.)

 

CORE COMPETENCIES: Core competencies identify the behavior an employee is expected to demonstrate.

 

  • Excellent verbal and written communication and interpersonal skills and ability to work with diverse populations and personalities.
  • Strong problem solving and organizational skills including, managing multiple assignments, prioritizing tasks, setting deadlines, and initiating and completing projects on schedule without close supervision.
  • Capacity to learn new skills and willingness to accept a wide range of tasks that arise in relation to department activities.
  • Ability to exercise sound judgment, integrity, and discretion when performing sensitive and confidential administrative duties or handling private documents.
  • Ability to interact openly and effectively as a member of a team and to work collaboratively and collegially with department staff and other campus personnel.
  • Punctual and willing to be flexible with time when periods of concentrated curricular tasks occur or if administrative deadlines must be met.
  • Strong sense of initiative, dedication, and responsibility and willingness to take professional pride and ownership in the position.

 

Maximum Salary

USD $57,000.00/Yr.

Minimum Salary

USD $45,600.00/Yr.

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