Accounts Payable Agent

Accounts Payable Agent completes payments and controls expenses by receiving, processing, verifying, reconciling, and paying invoices.

• Receive invoices, match purchase orders with invoices, and verify account codes.
• Verify that all invoices have appropriate supporting documentation and approval prior to payment.
• Prepare, enter, and post invoices to Banner and Unimarket accounting and procurement software.
• Print checks and attach supporting documentation for manager review.
• Notify end users regarding any problems with invoices.
• Research past due invoices and resolve invoice discrepancies and other vendor issues.
• Maintain vendor files and payments to ensure payments are current.
• Audit and process travel and expense reimbursements.
• Interact with creditors and/or vendors and reconcile Accounts Payable transactions.
• Collaborate with Touro College personnel. · Review weekly A/P Aging report.
• Assist in Form 1099 preparation and year-end Accounts Payable accruals.
• Prepare ACH vendor payments via accounting software download files/bank upload files.

SUPERVISORY RESPONSIBILITIES (if applicable): should reflect who the employee is supervising and what the expectations are.

None

• Three to five years of Accounts Payable experience
• One year college or technical school or equivalent certification or job related experience demonstrating the knowledge, skills, and duties required of the position.
• Ability to type 50 WPM and to operate standard office equipment (desktop computer, printers, photocopiers, fax, scanner, etc.).
• Proficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint) and in basic web-page construction and management.
• Experience utilizing common communication technologies and services (email (Outlook), including voicemail, phone and etc.)

CORE COMPETENCIES: Core competencies identify the behavior an employee is expected to demonstrate.

• Excellent verbal and written communication and interpersonal skills and ability to work with diverse populations and personalities.
• Strong problem solving and organizational skills including, managing multiple assignments, prioritizing tasks, setting deadlines, and initiating and completing projects on schedule without close supervision.
• Capacity to learn new skills and willingness to accept a wide range of tasks that arise in relation to department activities.
• Ability to exercise sound judgment, integrity, and discretion when performing sensitive and confidential administrative duties or handling private documents.
• Ability to interact openly and effectively as a member of a team and to work collaboratively and collegially with department staff and other campus personnel.
• Punctual and willing to be flexible with time when periods of concentrated curricular tasks occur or if administrative deadlines must be met.
• Strong sense of initiative, dedication, and responsibility and willingness to take professional pride and ownership in the position.