The administrative assistant for the Physician Assistant Program works closely with the Program Director, Associate Program Director, Academic Coordinator, Clinical Coordinator, Culminating Coordinator and Remediation Team to help orchestrate all phases of the Program.

Provides administrative support to the PA Program, but not limited to the following:

Scheduling

• Works closely with the Coordinators in scheduling instructors
• Communicating with instructors on date and time availability each semester
• Creating a monthly calendar for the students
• Coordination/scheduling of various PA Program Committee meetings
• Assists with general correspondence, surveys, funding applications, scheduling appointments, self-study reports
• Prepares material for distribution to students; such as examinations if necessary, room availability

Records Maintenance

• Student Files – academic/clinical, correspondence
• Organize and maintain all course lecture material and assessments in BOX
• Syllabi
• Maintenance and Creation of Test files – Examsoft, PAEA, End of Rotation Exams, Etc.
• Health Forms
• Evaluations

Bio/Sketch- Health Forms

• Collects updated health forms/Immunizations
• Ensures forms are reviewed and in
• Maintains files

Typing and Filing

• Correspondence
• Meeting Minutes
• Examinations

• Evaluations Forms
• Lecture Outlines

Emails and Calls

• Responds to inquiries
• Records and delivers messages

Proctoring of Exams and Room Requests

Exxat System

Canvas

Education, Preparation, and Training

• 2 or more years’ experience with administrative work, preferably in education Associates or Bachelor’s Degree recommended

Skills

• Requires ability to manage multiple and varied tasks with frequent high levels of urgency or sensitivity
• Must be able to work collaboratively and effectively with colleagues in a team environment.
• Good interpersonal skills are required, both written and oral

Physical Demands

•      Sitting for long periods of time
•      Extensive use of computers
•      Ability to lift 5 lbs.

Computer Skills

     Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook

Travel

     Travel to other campuses for Retreats when required

Specific Additional Individual Responsibilities: See attached

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.