Administrative Coordinator - Master of Public Health

General Office Administration

• Represents the program by greeting students and visitors, requesting program information and directing inquiries to appropriate personnel
• Aids in the administration of program goals and objectives and maintains day-to-day administrative support operations of the program.
• Coordinates hiring process for TAs, adjuncts and guest speakers

Student Tracking

• Manages course inventories and classroom reservations each semester
• Ensures accurate student enrollment each semester
• Manages faculty advising assignments, follow up and documentation
• Communicates with students regarding enrollment issues
• Registrar Liaison: Processes students' add/drop forms and grade change forms, graduation status, withdrawals, LOAs
• Tracks student degree progress and performs informal degree audits for all students three times per year
• Facilitates course site access for all students, TAs and faculty and final grade submission
• Manage the updating of the Student Handbook

General Program Office Tasks

• Maintains the departmental calendar to schedule appointments and engagements; class schedules; maintains student and program calendars; compiles student book lists and required materials
• Prepares agendas and take minutes at committee meetings as assigned; assure minutes and other pertinent materials are prepared and distributed; maintains official records of such meetings in the form of tapes, minutes or other media.
• Manages the Program’s communications which include receiving and screen incoming calls and visitors; evaluate requests and inquiries; makes referrals to appropriate faculty or administrative staff or provides requested information as appropriate.
• Facilitates and coordinates service requests for IT, AV, room reservations
• Ordering program promotional materials and office supplies

Event Planning

• Co-coordinates all PH Program events, including PH Program orientations (twice per year), annual graduation, luncheons, program retreats and all student related event activities.
• Facilitates travel and accommodations and meeting logistic for visiting program guests (adjunct faculty, guest speakers, students, etc.)

·      APHA: Coordinates Program participation in the annual conference, including booth organizing, student participation and travel.

·      Organizes Joint, COP and COM Student Interview schedules

·      Supports the Joint PA/MPH White Coat Ceremony

·      Program Liaison for Research Day

Supervise work-study students and others as directed by the Program Director.

• Advanced verbal and written communication skills
• Comfortable operating at a high level of multitasking within an academic departmental structure
• Ability to provide efficient and accurate administrative assistance and secretarial support
• Knowledge of budget and fiscal management practices as it relates to processing purchasing requests/orders.
• Ability to quickly assimilate information particularly in a demanding academic setting
• Proficient computer and office equipment skills – see above
• Ability to work in a group as a team as well as independently
• Ability to maintain confidentiality and confidential records
• Excellent at scheduling, time management, and prioritization
• Ability to demonstrate facile ability in learning new administrative technologies, platforms, etc.