Accounts Payable Agent

POSITION DESCRIPTION: is not intended to cover every work assignment a position may have. Rather, they cover the broad responsibilities of the position.

Accounts Payable Clerk completes payments and controls expenses by receiving, processing, verifying, reconciling, and paying invoices.

SPECIFIC RESPONSIBILITIES: are those work assignments which are predominant, regular, and recurring.

• Receive invoices, match purchase orders with invoices, and verify account codes.
• Verify that all invoices have appropriate supporting documentation and approval prior to payment.
• Prepare, enter, and post invoices to Banner and Unimarket accounting and procurement software.
• Print checks and attach supporting documentation for manager review.
• Notify end users regarding any problems with invoices.
• Research past due invoices and resolve invoice discrepancies and other vendor issues.
• Maintain vendor files and payments to ensure payments are current.
• Audit and process travel and expense reimbursements.
• Interact with creditors and/or vendors and reconcile Accounts Payable transactions.
• Collaborate with Touro College personnel.
• Review weekly A/P Aging report.
• Assist in Form 1099 preparation and year-end Accounts Payable accruals.
• Prepare ACH vendor payments via accounting software download files/bank upload files.

QUALIFICATION(S): is the Education, Training and/or related experience needed by the person to perform the job.

• Three to five years of Accounts Payable experience
• One year college or technical school or equivalent certification or job related experience
demonstrating the knowledge, skills, and duties required of the position.
• Ability to type 50 WPM and to operate standard office equipment (desktop computer, printers,
photocopiers, fax, scanner, etc.).
• Proficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint) and in basic web-page
construction and management.
• Experience utilizing common communication technologies and services (email (Outlook), including
voicemail, phone and etc.).

CORE COMPETENCIES: Core competencies identify the behavior an employee is expected to demonstrate.
• Excellent verbal and written communication and interpersonal skills and ability to work with
diverse populations and personalities.
• Strong problem solving and organizational skills including, managing multiple assignments,
prioritizing tasks, setting deadlines, and initiating and completing projects on schedule without
close supervision.
• Capacity to learn new skills and willingness to accept a wide range of tasks that arise in relation to
department activities.
• Ability to exercise sound judgment, integrity, and discretion when performing sensitive and
confidential administrative duties or handling private documents.
• Ability to interact openly and effectively as a member of a team and to work collaboratively and
collegially with department staff and other campus personnel.
• Punctual and willing to be flexible with time when periods of concentrated curricular tasks occur or
if administrative deadlines must be met.
• Strong sense of initiative, dedication, and responsibility and willingness to take professional pride
and ownership in the position.