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Diabetes Institute Admin & Outreach Coordinator

Job Locations US-CA-Vallejo
Requisition ID
2024-11455
Position Type
Full-Time
Schedule Shift
Day
Hours Per Week
38
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt

Overview

Position descriptions are not intended to cover every work assignment a position may have. Rather, they cover the broad responsibilities of the position.

  • This position coordinates, manages, and implements the administrative support duties of the Diabetes Institute. As an Administrative and Outreach Coordinator, the individual’s broad responsibilities include directing and/or executing the support tasks for faculty and staff.
  • Essential information technology skills and organizational experience, candidates require a high degree of autonomy, initiative, and the capacity to quickly master and effectively execute a diverse array of administrative tasks in this position.
  • This person is the face and voice of the Diabetes Institute – representing the first person that the public may encounter at the Touro University California Diabetes Institute.

Responsibilities

General Administrative Support.  The following duties are performed to support the basic operations: Support the faculty of the Diabetes Institute:

  • Procuring lab supplies & office purchases.
  • Processing reimbursement for licensures, CME & travel expenses.
  • Participates in the execution of day-to-day administrative support operations.
  • Communicates on behalf of and/or serves as a liaison for the Diabetes Institute and the public.
  • Keeps informed of applicable policies, procedures, and regulations which affect department administrative activities and ensures that all administrative forms and documents are current, correct, and conform to policy.
  • Performs all routine administrative duties and tasks related to the team including: conduct e-mails, phone calls, memos, and other communications to team members and the public.
  • Replenishment of inventory of administrative supplies and resources; filing; photocopying, etc.
  • Coordinates and executes sensitive and confidential administrative operations related to participant’s personal information and budget reports.
  • Arranges logistics for program events or committee meetings (e.g. room reservation, AV equipment, catering, coordination of committee membership or student participation, etc.)
  • Prepares reports, letters, documents, forms, and other material related to program and committee functions
  • Assists in preparation of program or committee policies, procedures, bylaws, handbooks, etc.

Qualifications

 Qualifications are the Education, Training and/or related experience needed by the person to perform the job.

Essential Experience:

  • High school diploma or equivalent certification or job-related experience demonstrating specific knowledge of the skills and duties required of the position.

·      Proficiency in the use of Microsoft Office Suite, including Word, Excel, and PowerPoint applications.

·      Capacity to learn and master the navigation of the University’s web page, and the Canvas platform.

·      Experience in basic web-page construction and management, and the initiative and capacity to acquire advanced skills to implement new software applications.

·      Ability to operate standard office technology (desktop computer, printers, photocopiers, fax, scanner, etc).

  • Experience utilizing common communication technologies and services (email (Outlook), including development of listservs, voicemail, phone and video conferencing, etc).

 

 

CORE COMPETENCIES:

Core competencies identify the behavior an employee is expected to demonstrate.

  • Excellent verbal and written communication and interpersonal skills.
  • Ability to work with diverse populations and personalities.
  • Strong problem solving and organizational skills including managing multiple assignments, prioritizing tasks, setting deadlines, and initiating and completing projects on schedule without close supervision.
  • Willingness to accept a wide range of tasks that arise in relation to team activities.
  • Ability to interact openly and effectively as a member of a team and to work collaboratively and collegially with department faculty, staff, and other campus personnel.
  • Punctual and flexible with time when periods of concentrated curricular tasks occur or if administrative deadlines must be met.
  • Strong sense of initiative, dedication, and responsibility.
  • Willingness to take professional pride and ownership in the position.

 

Maximum Salary

USD $49,779.00/Yr.

Minimum Salary

USD $39,823.20/Yr.

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Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Zachary Shapiro, 1310 Club Dr, CEO/Provost Suite, Vallejo, CA 94592, zshapiro@touro.edu (707-638-5459) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.