Procurement Officer

The Procurement Officer is responsible for the acquisition of materials, supplies, and equipment for all Touro University California (TUC) departments and subsidiaries. The Procurement Officer will follow established Touro University (TU) policies and procedures to ensure a fair price, quality, and timeliness of delivery. Duties include planning, scheduling, initiating, monitoring, and quality assurance of all procurement and contract activities. Work requires independent and professional judgment and is performed under the general direction of the Interim Assistant VP of Finance.

• Manage the day-to-day operations of the procurement process, which includes:
• Demonstrating strong leadership and managerial competencies, including integrity, accountability, communication skills, and commitment to teamwork and excellence, in responsibilities such as mentoring, coaching, motivating, and training faculty and administrative staff.
• Be the subject matter expert on the functionality of the e-procurement software, providing high-level technical/administrative guidance on work requirements and methods.
• Manage and review documents for the procurement of all supplies, equipment, and services for TUC and ensure compliance with TU Accounting Policies and Procedures; including reviewing the budget expense line for accuracy of proper account coding, appropriate backup materials inclusion, and any additional approvals, if needed.
• Be the liaison between the end-user and vendors to process any change orders, when applicable.
• Identify suppliers that satisfy TUC’s contracting and purchasing requirements.
• Maintain mutually beneficial and positive vendor relations.
• Negotiate and implement cost savings with vendor programs, when available.
• Review and ensure the completion of all credit applications submitted for approval.
• Ensure suppliers deliver materials and services in accordance with standards of price, time, quantity, and quality agreed upon.
• Work with the Receiving department to coordinate deliverables and handle any vendor issues that arise.
• Be responsible for ensuring records are maintained and procurements are documented from origination through completion.
• Provide procurement research, guidance, and direction by presenting available procurement options.
• Assist in the year-end accounts payable accrual process by helping to identify products that were received and services completed by June 30.
• Incorporating best practices and market research into procurement practices to ensure TUC obtains the best possible price.
• Exhibit a strong sense of urgency to maintain high personal performance while making decisions and allocating resources in a cost-efficient manner.

Contract Management:

• Oversight of the contract management process and compliance with specific standards of bidding and submission, contract negotiation, and document management, which will include:
• Maintaining an active database for all contracts and processing notifications to stakeholders upon pending renewal dates.
• Oversee the contract development and enforce organizational principles of integrity and compliance with established Policies and Procedures.
• Perform appropriate clinical, administrative, and operational research to support proposal and contract development.
• Research appropriate budget development for each new contract and encumber funds for same once the contract has been completely countersigned.
• Assist program directors and senior campus administration with identifying “value” and cost savings opportunities at the initial contract stage and ongoing throughout the renewal process.
• Establish bid standards and prepare procurement documents to solicit bids and contracts for the purchase and/or lease of materials and services.
• Ensure accuracy and appropriateness of contract text and attachments.
• Engage relevant stakeholders in decisions involving legal requirements, contract standards, and cost targets.
• Develop and execute negotiation strategies that minimize potential losses and benefit TUC.
• Manage the process for the evaluation of proposals, offers, and bids in accordance with TU policy while selecting the best supplier in accordance with RFP requirements.
• Ensure all purchase orders are audited for compliance with contract terms and supervising contract closeout.
• Maintain deadlines on deliverables and communicate with the stakeholders on an ongoing basis with business partners and internal clients about contractual issues.
• Reviewing the contractual performance of both parties to ensure compliance with terms and to identify conflicts or changes requiring resolution at contract renewal.

Other

• Assist with the implementation of new programs in conjunction with Touro University. Note: Some travel to the New York-based campuses may be required.

CORE COMPETENCIES: identify the behavior an employee is expected to demonstrate.