Administrative Coordinator

This is an exciting opportunity to join the dynamic Academic Affairs Department team in the College of Osteopathic Medicine of Touro University California. This position will work closely with the departmental leaders to help support all members of the department and with students, other campus faculty, and staff.

This position requires the learning & utilization of multiple software platforms, comprehending and working within university regulatory frameworks, planning/ organizing, proficiency at timely completion of complex administrative assignments, and data entry/input, collaboration, and management with departmental team on all-staff projects

Click the link below to see some of the Benefits offered to our employees here at Touro University California!

https://touro.box.com/s/gqjrzr90tp7claj8n8n4zfkrkx6i8vxz

• Work well within a team
• Responsible for scheduling and coordinating appointments and meetings, in-person or remote, and maintaining department and campus calendars.
• Responsible for keeping and maintaining meetings’ minutes.
• Responsible for preparing communications, such as memos, emails, meeting minutes, reports, and other correspondence.
• Write and edit documents, letters, reports, and instructional documents.
• Create and maintain filing systems, both electronic and physical.
• Assist with document formation, editing, and writing of Dean’s letters.
• Ability to utilize mail merge.
• Assist with editing/data entry as needed.
• Specific Responsibilities to Core Competencies in the Strong computer skills, such as familiarity or experience with SmartSheet, relational databases and SQL or MS Access preferred but not required
• Verbal, written correspondence with students, Touro staff and faculty, sites’ representatives and preceptors via e-mail, fax, phone, and postal service.
• Learn and operate Office 365, CANVAS, Teams, Zoom, TouroOne, and other programs/software and equipment used by TUCOM.
• Responsible for assisting with and maintaining records for the Academic Affairs department budget including processing departmental reimbursement, room reservations and catering requests as needed.
• Work closely with students to assist as needed with budgeting, planning, and logistics for Match Day
• Assist with Orientation, White, Coat, Graduation and other events as needed.
• Work with chair of the Admissions Committee and Admissions department to coordinate student interviews and COM recruitment events as needed
• Other duties and responsibilities as assigned.

CORE COMPETENCIES: identify the behavior an employee is expected to demonstrate.