Accounts Payable Agent

POSITION DESCRIPTION: is not intended to cover every work assignment a position may have. Rather, they cover the broad responsibilities of the position.

Accounts Payable Clerk completes payments and controls expenses by receiving, processing, verifying, reconciling, and paying invoices.

Click the link below to see some of the Benefits offered to our employees here at Touro University California!

https://touro.box.com/s/gqjrzr90tp7claj8n8n4zfkrkx6i8vxz

SPECIFIC RESPONSIBILITIES: are those work assignments which are predominant, regular, and recurring.

• Receive invoices, match purchase orders with invoices, and verify account codes.
• Verify that all invoices have appropriate supporting documentation and approval prior to payment.
• Prepare, enter, and post invoices to Banner and Unimarket accounting and procurement software.
• Print checks and attach supporting documentation for manager review.
• Notify end users regarding any problems with invoices.
• Research past due invoices and resolve invoice discrepancies and other vendor issues.
• Maintain vendor files and payments to ensure payments are current.
• Audit and process travel and expense reimbursements.
• Interact with creditors and/or vendors and reconcile Accounts Payable transactions.
• Collaborate with Touro College personnel.
• Review weekly A/P Aging report.
• Assist in Form 1099 preparation and year-end Accounts Payable accruals.
• Prepare ACH vendor payments via accounting software download files/bank upload files.

QUALIFICATION(S): is the Education, Training and/or related experience needed by the person to perform the job.

• Three to five years of Accounts Payable experience
• One year college or technical school or equivalent certification or job related experience
demonstrating the knowledge, skills, and duties required of the position.
• Ability to type 50 WPM and to operate standard office equipment (desktop computer, printers,
photocopiers, fax, scanner, etc.).
• Proficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint) and in basic web-page
construction and management.
• Experience utilizing common communication technologies and services (email (Outlook), including
voicemail, phone and etc.).

CORE COMPETENCIES: Core competencies identify the behavior an employee is expected to demonstrate.
• Excellent verbal and written communication and interpersonal skills and ability to work with
diverse populations and personalities.
• Strong problem solving and organizational skills including, managing multiple assignments,
prioritizing tasks, setting deadlines, and initiating and completing projects on schedule without
close supervision.
• Capacity to learn new skills and willingness to accept a wide range of tasks that arise in relation to
department activities.
• Ability to exercise sound judgment, integrity, and discretion when performing sensitive and
confidential administrative duties or handling private documents.
• Ability to interact openly and effectively as a member of a team and to work collaboratively and
collegially with department staff and other campus personnel.
• Punctual and willing to be flexible with time when periods of concentrated curricular tasks occur or
if administrative deadlines must be met.
• Strong sense of initiative, dedication, and responsibility and willingness to take professional pride
and ownership in the position.